61: Documents Not Available or Missing

Node Documents Not Available or Missing

Were the documents not available, missing, or difficult to obtain?

Examples of documents that are addressed by this node include:

Example 1

As part of a capacity upgrade, engineers attempted to determine the design throughput of a blender. No equipment records could be located to determine the design capacity of the equipment.

Example 2

Following an incident related to the flare, drawings of the flare internals could not be located.

Example 3

Maintenance procedures were being developed for a new freezer. Lack of design information required extensive field verification of equipment configuration to develop the procedure.

Example 4

The facility frequently purchased equipment that had been used at other facilities. As a result, personnel often did not have original equipment manufacturers' manuals for the equipment.

Example 5

Drawings of a new conveyor control system were only available at headquarters. Plant personnel had to ask for specific drawings to be sent out to them. As a result, they often got by without them.

Ensure that drawings are available to all personnel who are required to use them.
Provide read-only access to drawings for all personnel.
Provide backup power to computers and printers to allow printing of drawings during power outages.
Establish an administrative procedure that requires a work permit (or sign-in/sign-out) to be issued and authorized by the controlling work group before another work group may perform job tasks in the controlling work group's area.
Document what information is available in a manner that facilitates searches.
Maintain a protected archive of documents at a remote location.
Ensure that original equipment manufacturers' manuals are stored in a retrievable manner.

Version 10 Element(s)
Node ID	Node Name
100	Document and Configuration Control