69: Documents Not Available or Missing
Definition/Typical Issues
Were the documents not available, missing, or inconvenient to obtain?
Were documents not available because they did not exist or were difficult to locate?
Examples of documents that are addressed by this node include:
- HAZOP (hazard and operability) analysis
- PHA (process hazard analysis)
- RCA (root cause analysis)
- FMEA (failure modes and effects analysis)
- Reliability program analysis
- Inspection analysis
- Management of change
- Readiness reviews
Examples
Example 1
- Although an FMEA had been performed on the conveyor system, it could not be located. As a result, the development of the reliability program was hindered by not having the analysis available.
Example 2
- A PHA needed to be updated. However, the prior PHA could not be located. As a result, the analysis had to be completely redone.
Typical Recommendations
- Ensure that documents are available to all personnel who are required to use them.
- Provide read-only access to documents for all personnel.
- Provide a controlled storage location for analysis documentation.
- Ensure that risk assessment records are retained and accessible to personnel.
- Establish a plan for maintenance of risk assessment records.
- Use software to update and maintain risk assessment records.
- Establish a filing structure to ensure that risk assessment records can be readily located.
- Document what information is available in a manner that facilitates searches.
- Provide a means to quickly locate technical information, facilitate maintenance of existing information, and file new information in a logical manner.
- Maintain a protected archive of documents at a remote location.
Cross-References
| Maritime Element(s) | |
|---|---|
| Node ID | Node Name |
| 102 | Required Documents Not Available or Missing |